Events

INFORMATION AND CONDITIONS

 EVENTS DURING BUSINESS HOURS (Available Monday thru Saturday ONLY!)

We have three semi-private rooms available:

             Wheat Room                          up to 14 guests
             Fireside Room                       up to 18 guests
             Bleu Room                             up to 30 guests         

Room Fees/Guaranteed Food and Beverage Minimums:

                                                            Room Fees                                  F&B Minimums

             Wheat Room                           $50.00+tax                                   $160.00
             Fireside Room                        $60.00+tax                                   $200.00
             Bleu Room                              $75.00+tax                                   $320.00

     Room Fees Include:

• Private room w/set-up

• 1^st two hours **

• Dessert plates & forks (self-cut)

• Personalized menus

       ** Additional hours are the same as the booking fee per hour

 
Setup & Take Down

Setup:  Rooms are available 15 minutes prior to event during business hours.   House and garden parties after hours the setup time is to be determined.

Take down:  Any personal decorations need to be removed within 30 minutes of the end of events during business hours and within one hour for House and Garden parties held after hours. 

Decorations

           Indoor:  No tape on wallpaper, walls or woodwork.  No confetti, rice, etc

             All decorations should be freestanding.

Outdoor:  No items on the lawn.  Special care needed for the historic garden and  all decorations need to be approved.

 Additional Fees

       Cake cutting $1.00 per person

       Corkage $12.00 per bottle, or 1/2 case of beer

       Rental Fee’s applicable for additional items such as stemware, linens, heat lamps, special chairs, etc.

       Events scheduled for non-operating days, afternoons or evenings subject to additional fees.

       Carafes of fresh apple or orange juice $14.00

       18% gratuity and 8.25% sales tax will be applied to total food & beverage charges.

       8.25% sales tax on the room, house or garden rental fee.

Deposit

Applicable room, house or garden fees needed to secure event date.  Deposit is non-refundable.  If the booking needs to be cancelled, the deposit amount can be used for future bookings.  The deposit must be secured with a credit card.

For a copy of our events contract, click here!

PRIVATE EVENTS  - OUTSIDE OF BUSINESS HOURS

Capacity and House\Garden Fees:

             House                        up to 75 guests (seated)                       $250.00 + tax

                                                Up to 100 guests (standing)

             Garden                      up to 100+ guests                                $250.00 + tax

     Booking Fee Includes:

       Full use of garden and or house

       Personalized menus

       Bar set-up

       Hours to be determined

       Cafe glassware, wine glasses, salad/dessert/entrée plates and utensils for up to 50 people

       Use of three chaffing dishes

      Price Quotes:

We work with each client individually to provide itemized pricing based on menu, number of guests and event details.

      Service Staff:

We staff your event according to the demands of the menu and the timing of the style of service desired.  We recommend one server per 12 guests for a sit-down meal and one server for every 25 guests for a buffet.  We can provide Kitchen Staff, Waiters, Bus persons and Cleanup Crew.

      Hourly Rate:

Our hourly rate is $20.00 for our Service Staff and $30.00 for Kitchen/Chef Staff.  All payroll taxes and insurance charges are included.  We bill for all Service Staff from the time they check in on event day until they leave the event.  We bill double time on National Holidays.

Setup & Take Down

 Setup:  Rooms are available 15 minutes prior to event during business hours.  House and garden parties after hours the setup time is to be determined

Take down:  Any personal decorations need to be removed within 30 minutes of the end of events during business hours and within one hour for House and Garden parties held after hours. 

Decorations

Indoor:  No tape on wallpaper, walls or woodwork.  No confetti, rice, etc

        All decorations should be freestanding.

Outdoor:  No items on the lawn.  Special care needed for the historic garden and all decorations need to be approved.

Alcohol

 We have a beer and wine license. Bring your own and the corkage fee is $12.00 per wine bottle, and/or 1/2 case of beer.

We do not have a full liquor license; therefore you may bring in your own  Alcohol and mixers, bartender may be needed at additional fee.  An insurance bond is required for this service.

Additional Fees

• Cake cutting $1.00 per person

• Corkage $12.00 per bottle, or 1/2 case beer

• Rental Fee’s applicable for additional items such as stemware, linens, heat lamps, special chairs, etc.

• Events scheduled for non-operating days, afternoons or evenings subject to additional fees.

• If a change from the original room or garden setup is requested on the day of the event a labor charge of up to $100.00 will be added on.

• 18% gratuity and 8.25% sales tax will be applied to total food & beverage charges.

• 8.25% sales tax on the room, house or garden rental fee

Deposit

Applicable room, house or garden fees needed to secure date.  Deposit is non-refundable.  The deposit amount can be used for future bookings.  The deposit must be secured with a credit card. 

Guarantee & Payment

         * Guarantee of guest count is required six days prior to event. 

        *  For events over $1000.00 a pre-payment of 50% of the estimated cost is due six days prior to the event.  At the conclusion of the event, the remaining balance will be due and payable.

        *  If no guarantee is given, alana’s cafe will prepare and charge for the number estimated on the contract.

 Cancellation

 If the event is cancelled, the following cancellation charges will be assessed

       3-6 days prior to event 50% of total estimated costs

       1-3 days prior to event 75% of total estimated costs

       Day of event --------------100% of total estimated costs

 General Information

       The reserving party is responsible for conduct of guests and any damage or loss that may occur before, during and after event

       Additional insurance bonding may be required of the reserving party

       Speakers are throughout the house and garden for either alana’s cafe music selection or the reserving parties personal collection

       Tenting the garden and outdoor dance floor requires a consultation from rental company for quote

       alana’s cafe assumes no responsibility for damage or loss of equipment or articles before, during or after event

       alana’s cafe will provide all food, non-alcoholic beverages, and/or beer/wine, if applicable, with the exception of birthday, wedding and special event desserts

       All policies & prices are subject to change

For a copy of our events contract, click here!